1. Simple, effective timing
First follow-up between day 5 and 7 after submission.
Second follow-up between day 12 and 14 if no reply.
2. A 4-line structure
Line 1: remind the role and submission date.
Line 2: one value signal (project, impact, portfolio).
Line 3: a clear question about next steps.
Line 4: brief thanks.
- No pressure, no long email.
- Keep the tone professional and positive.
- Single call-to-action.
3. Subject lines that work
Keep the subject neutral and informative.
- Follow-up - Application [Role] - [Name]
- Application follow-up: [Role]
- Following up on my application from [date]
4. When to stop
Two follow-ups are enough. After that, focus on new opportunities.